July 2017 Print

ASAE Annual Convention

July 10-11, 2017
Gold Strike Casino in Tunica

See YOU there!
Current Attendee List

Agenda 

Monday, July 10

3:15 pm: Welcome by Tunica

3:30 pm - 4:30 pm: Is Your Advertising FCC Compliant? 
When is an email to your non-members not just an email? What is a clickwrap agreement and do you need one? In this session, learn answers to these questions, and pitfalls to avoid. Bill O’Conner: Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C.

5:30 - 6:00 pm: Partners Reception in the President’s Suite

6:00 pm - 8:00 pm: Welcome to Tunica Reception hosted by Gold Strike Casino Resort, Visit Mississippi, Tunica Convention & Visitors Bureau

8:00 pm: Hospitality Suite, hosted by Branson CVB, Hiltons of Branson, Branson Convention Center and Chateau on the Lake

Tuesday, July 11

8:00 am: Breakfast sponsored by Visit Bentonville

9:00 am – 11:00 am:Persuasive Communication and Negotiation 
A power packed communication session on using persuasive communication and negotiation. Verbal, non-verbal, and written communication will all be covered in this session. Katherine Mayo, Pryor Learning Solutions, Inc.

11:00 am - 12:00 pm: Effective Work Place Investigations 
A properly conducted work place investigation will help figure out what happened, what to do about it, and protect your organization from liability. Lorrie Trogden, CAE, Arkansas Bar Association

12:00 pm - 12:45 pm: Lunch sponsored by Fort Smith

1:00 pm - 2:15 pm: Play to Learn – A Putt Putt Odyssey 
A can’t miss session brand new to the conference. Get out of your seat after lunch and learn a few tips while you putt! Beverages included. This session sponsored by Crowne Plaza Little Rock

6:00 pm - 6:30 pm: Reception

6:30 pm - 8:00 pm: Awards & Installation Banquet 
Hosted by The Hotel Hot Springs 
Wine provided by Sunbelt Convention Services 
Grand Prize provided by Visit Rogers and Embassy Suites Northwest Arkansas

8 pm - ??: Little Rock Party 
Hosted by The Little Rock Partners 


 

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Monthly Luncheon

Monthly Luncheon
August 15, 2017
Crowne Plaza Little Rock

More Details to Come.

 
ASAE's policy is that anyone that RSVP's and does not attend the meeting will be billed.

 


 

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Member News

CAE Study Group

  

Are you interested in participating in a CAE study group? If there is enough interest a study group will be put together to prepare for the December test.  Please email the office at office@arksae.net if you are interested. For more details about the CAE exam, visit asaecenter.org/cae 

 

 

Executive News
 

ABA Executive Director Doug Krile to retire this summer Doug Krile,  Executive Director of the Arkansas Broadcasters Assocation (ABA) for the past 7 years, has announced his retirement from the ABA effective after the conclusion of their annual convention this July. A search committee has been formed and will be led by ABA President-Elect Bradford Caldwell. Interested applicants can send their resumes along with references and salary requirements to arkansasbroadcasters@gmail.com For the full job description, see the classified on the website at https://arksae.starchapter.com/classifieds.php 

  

Associate News
 

Arlington Hotel Magic Springs Package: Stay at the Arlington and play at Magic Springs & Crystal Falls, a family fun park with thrill rides, children's rides, concerts and a terrific water park all in one place! Package includes one night in a standard room, admission tickets to Magic Springs & Crystal Falls, and breakfast in the hotel Dining Room. $224+ for 2 people, $284+ for three people, $349+ for four people.  Available May 26 through September 3, 2017. 

 

Chateau on the Lake Branson: Hot Value Dates- for all details contact the hotel! Book a meeting or event with 25 Rooms or more and choose 4 enhancements or with 75 or more choose 6 enhancements This offer is valid for selected value dates and must be booked by July 31, 2017. 

       - 1 Per 30 Complimentary Guestrooms 
       - 1 Per 30 Complimentary Upgraded Room Type 
       - 1 Complimentary AM or PM Break of Chef’s Choice for your
       - Event Complimentary Chef’s Choice Welcome Amenities on Peak Arrival Night 
       - 30% Guestroom Attrition 
       - 10% Discount on Audio Visual 
       - 15% Discount on Spa Services at Spa Chateau 
       - 50% Discount on Meeting Room Internet 
       - 3% Off Group Master Bill

 


 

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ASAE Forum Posts

Use the ASAE Forum to SEEK and SHARE information!

Recent Posts:  

Mobile Apps: Does anyone have a great mobile app that they use for their meetings/conventions or just association stuff overall? vicki@arkansasoptometric.org

Go to www.arksae.net

  • Log into your account
  • On the left side of the page choose Forum [direct link]
  • Read, comment, subscribe, or post 
Each post on the forum is moderated and each new post must be approved prior to being published.

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Feature Story

Do's and Don'ts for Meeting Minutes

  

Minutes are not a detailed report on your board or committee meeting. Here’s what to put in and what to leave out. 

With many things in life and business, less is more. In the association world, this is especially true for meeting minutes.

Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. They serve a historical purpose, but just as important, they serve a legal purpose, documenting the group’s adherence to the proper procedures and the association’s bylaws. And minutes and recordings made during a meeting are discoverable in litigation, so it is imperative to be prudent about what you include.

What's In

The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda. The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don’t include names. Instead, record what happened: “Action: Motion made, seconded, and carried.” There is one exception: When the board approves executive compensation or a transaction with a board member, that action should be recorded—along with the names of those who voted for and against, the information provided on which they based their decision, and the outcome. This additional detail can help establish a rebuttable presumption that the action was reasonable and can help avoid IRS sanctions.

What's Out

Since minutes are public documents that members may ask to review, be clear on what to exclude. Avoid direct quotations; even without a name, the speaker may be identifiable. Don’t report details of discussions, especially who said what. When items not on the agenda are discussed, note simply that “time was provided for members to discuss items not on the agenda.” And remember that minutes are not the place for future action items or to-do lists. Finally, once the minutes are approved, destroy any notes and audio or video recordings of the meeting. The final approved minutes should be the only record of the meeting that you distribute and keep. Minutes are not a detailed report on your board or committee meeting. Here’s what to put in and what to leave out. With many things in life and business, less is more. In the association world, this is especially true for meeting minutes. Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. They serve a historical purpose, but just as important, they serve a legal purpose, documenting the group’s adherence to the proper procedures and the association’s bylaws. And minutes and recordings made during a meeting are discoverable in litigation, so it is imperative to be prudent about what you include. What's In The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda. The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don’t include names. Instead, record what happened: “Action: Motion made, seconded, and carried.” There is one exception: When the board approves executive compensation or a transaction with a board member, that action should be recorded—along with the names of those who voted for and against, the information provided on which they based their decision, and the outcome. This additional detail can help establish a rebuttable presumption that the action was reasonable and can help avoid IRS sanctions. What's Out Since minutes are public documents that members may ask to review, be clear on what to exclude. Avoid direct quotations; even without a name, the speaker may be identifiable. Don’t report details of discussions, especially who said what. When items not on the agenda are discussed, note simply that “time was provided for members to discuss items not on the agenda.” And remember that minutes are not the place for future action items or to-do lists. Finally, once the minutes are approved, destroy any notes and audio or video recordings of the meeting. The final approved minutes should be the only record of the meeting that you distribute and keep.

reprinted from ASAE- the Center for Association Leadership

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ASAE Board of Directors

WELCOME TO THE 2017/2018 ASAE BOARD OF DIRECTORS

President- Karen Gehre 
Vice President- Derek Rudkin, CAE 
Secretary /Treasurer- Jodiane Tritt, JD 
Past President- Karen Hutchins, JD, CAE

Two-Year Term
Jessica Dunham
Marsha Moffit
Lorrie Trodgen, CAE

One Year left on Two-Year Term
Max Braswell (2nd term)
Greg Kirkpatrick
Holly Heer, IOM, CAE

Ex Officio: Craig Durmon

 


 

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